15-Minute Organizing Ideas — At Work

by Ramona Creel

A Faster Way To Do Your Work

There's so much to do at work — just keeping your on top of your daily duties and keeping your boss off your back is a full-time job in and of itself! Of course, you know that you could also be more efficient and productive if you were better organized about paperwork and administrative issues — if you're ever going to get ahead, you have to find ways to accomplish routine everyday tasks faster and with less effort. The good news is that the right office systems and routines naturally make everything easier — that includes meetings, paperwork, phone calls, marketing follow-up, and data entry. You know that old saying, “A stitch in time saves nine”? Well that's what it's all about — investing a little bit of energy up front to create a system that works for you will save a lot of unnecessary work down the road!

  • set up a file box for papers that require action — “to read,” “to pay,” “to contact,” “to enter,” etc.
  • sort through your incoming mail, tossing the trash and separating “action items” from “filing”
  • file a stack of papers — any stack of papers, just pick one
  • shred a pile of “trash” papers with sensitive company information on it
  • go through your desk drawers and return excess supplies you've been “hoarding” to central storage
  • set up stacking trays on your shelves for storing different types of paper and project materials
  • set up dividers in your drawers to break out different office supplies (clips, staples, pens, etc.)
  • clean obsolete reference information out of your filing system
  • input the business contacts from your latest networking event in your address book or computer
  • input any upcoming appointments, deadlines, or other responsibilities into your calendar
  • clean out your email in-box, saving anything worth referring back to in a folder on your computer
  • make a follow-up or marketing phone call you've been putting off
  • adjust your computer monitor to the right height so you don't have to bend or strain your neck
  • adjust your chair to the right height so your feet are flat on the floor and thighs parallel
  • place your telephone is within easy reach of your non-dominant hand for easy message-taking
  • rearrange your work area so all the equipment you use regularly is situated close to your desk
  • rearrange your work area to eliminate any glare on your computer screen
  • review your calendar each evening, making yourself aware of any erely meetings or appointments
  • review your to-do list in the morning, planning what you will tackle the next day
  • clear your desk before leaving the office, so you start with a clean work surface in the morning

See how easy that was? Wink

© Ramona Creel, all rights reserved. Ramona Creel is a modern Renaissance woman and guru of simplicity -- traveling the country as a full-time RVer, sharing her story of radically downsizing, and inspiring others to regain control of their own lives. As a Professional Organizer and Accountability Coach, Ramona will help you create the time and space to focus on your true priorities -- clearing away the clutter other obstacles and standing in the way of that life you've always wanted to be living. As a Professional Photographer, Ramona captures powerful images of places and people as she travels. And as a travel writer, social commentator, and blogger, she shares her experiences and insights about the world as we know it. You can see all these sides of Ramona -- read her articles, browse through her photographs, and even hire her to help get your life in order -- at www.RamonaCreel.com. And be sure to follow her on Twitter and on Facebook.