Once You Find A System That Works

by Ramona Creel

Make The Time

A system is only as good as the time you devote to using it. For example, setting up files for organizing your incoming paperwork into action categories is a great way to keep to-do's under control. However, if you simply plop the mail on your desk each day without opening or sorting it, you've defeated the whole purpose of your system. And if you're good about adding paper to those folders but never seem to subtract any back out, you may actually find yourself in a worse position than before you started!

An organizing system is like a pet — it needs regular care and feeding to survive. Some systems (like sorting the mail or tidying up your desk) require daily attention, while others (like paying bills or shopping for groceries) might need to happen weekly or monthly. Whatever the time frame, setting aside a regular block into your calendar for acting on that system will help turn a “technique” into a habit.

Staying organized may be as simple as reminding yourself to leave your keys and briefcase by the front door when you come home, or stopping work 10 minutes early so you have time to put away your supplies at the end of the day. Of course, larger systems will require more time — an hour once a week for filing, another hour each month for bookkeeping. Figure out what it takes to stay on top of your “stuff” and be prepared to commit the time if you want to see lasting results.

Keep Things Lean And Mean

“Clutter creep” is the most deadly foe of any organizing system. This silent killer sneaks in slowly over time — and you don't realize that your files or closet or schedule have become overloaded until it's too late! The key to avoiding clutter creep is giving your systems a regular purging BEFORE they start to need it.

But this doesn't mean that every spare minute of your life has to be spent on “preemptive organizing.” You don't need to devote all your evenings and weekends to cleaning out — simply time your efforts to coincide with a logical “trigger” activity (go through your closets at the change of season, clear out your filing when you do your taxes, etc.) Even a quick once-over, removing anything that is clearly outdated, unnecessary, and unused will keep things in check.

It's also important that you occasionally review and revise your way of doing things. A system that works for you today is not guaranteed to serve you as well this same time next year. Things change, the center does not hold, and you find yourself with different priorities as time goes by. It's folly to keep plugging away with an obsolete system that isn't meeting your needs — staying organized means recognizing when an about-face is in order! The signs are unmistakeable — processes that once seemed easy are now difficult and cumbersome, you're missing deadlines, and things are falling through the cracks. Don't get frustrated and give up, saying, “See, I knew I couldn't stay organized!” Step back, take a breath, and calmly re-evaluate the situation. Ask yourself what isn't working for you anymore and why. More importantly, try to determine exactly what needs to change for this system to suit you better. Your answer will guide you toward the right tweaks and adjustments. 

© Ramona Creel, all rights reserved. Ramona Creel is a modern Renaissance woman and guru of simplicity -- traveling the country as a full-time RVer, sharing her story of radically downsizing, and inspiring others to regain control of their own lives. As a Professional Organizer and Accountability Coach, Ramona will help you create the time and space to focus on your true priorities -- clearing away the clutter other obstacles and standing in the way of that life you've always wanted to be living. As a Professional Photographer, Ramona captures powerful images of places and people as she travels. And as a travel writer, social commentator, and blogger, she shares her experiences and insights about the world as we know it. You can see all these sides of Ramona -- read her articles, browse through her photographs, and even hire her to help get your life in order -- at www.RamonaCreel.com. And be sure to follow her on Twitter and on Facebook.