Getting On The Same Page
I spoke recently about the idea of setting up a “family calendar,” and I'd like to explain that concept in a little more detail — because it's really the only way to avoid scheduling conflicts and last minute scrambles. Start by setting up a wall calendarin a centralized place, so you can review the entire household's activities with one glance. You'll want to write each person's appointments, deadlines, and other responsibilities with a different colored marker — blue for mom, green for dad, red for Sally, and purple for Johnny. Keep this in a high-traffic area of the house (kitchen seems to work well, because everyone goes there daily) where everyone can see it.
However, hanging a calendar is less than half the battle — the most important step is to take the time to coordinate your schedules. Family members these days are often like ships passing in the night — you see each other for a few minutes at a time on the way from one activity to the next, and it's no wonder so many time-management conflicts occur! It helps if you have a “family planning session” at the start of each week. Ask each person what they have coming up in the near future — extracurricular activities, days that your kids need a ride somewhere (as well as days you have to work late and can't pick them up), school project due dates, parties, vacations, dentist appointments, meetings, social engagements, sporting events, you name it. Everything should go on the calendar. If you carry a personal planner or PDA, this is also the time to update your portable calendar with the current info (it doesn't do you much good to plan out the week if you can't see the schedule while you're out of the house!)
Then from that point forward, every time someone brings home a birthday invitation or permission slip for a field trip, write it down. Every time the school sends out a calendar of upcoming days off, transfer it to the family calendar. When your boss asks if you can work late or your child's piano teacher wants to switch from Tuesday to Wednesday, change the calendar. Add the week's chores to the calendar. Get in the habit of putting EVERYTHING related to your family's schedule in one place. You're trying to accomplish two main goals here — to address any conflicts and to avoid last-minute rushing around. So when you know that mom's got to work late and Jimmy needs a ride home from the game, you can instruct him to make plans to go with a friend, rather than having him sit around waiting 3 hours for mom, when she has no idea she's supposed to pick him up. When Susy agrees to bring cupcakes for the school party, dad knows that they've got to go grocery shopping at least a day or two before so there's time to do the baking. When Bobby (don't ask my why I've chosen such Brady Bunch sounding children's names) has to put a diorama together for history class, he's not popping up at the eleventh hour, asking for shoe boxes and paint after all the stores are closed. Your stress level will drop by a factor of ten, just having each person's to-do's and responsibilities written down in one visible place.